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News & Press: From the Executive Office

Preparing for Winter Break 2017 - Winter Break Checklist

Wednesday, August 9, 2017   (0 Comments)
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WillisA message from Holmes Murphy:

It’s time to make sure that Greek collegiate leaders, chapter advisors and alumni take the time to ready their chapter facilities for the colder months and winter break. Below please find a Winter Break Checklist to assist chapters in preparing for the coming break period. We typically see three leading risks to a chapter facility during holiday breaks:
  1. Water freeze
  2. Fire
  3. Vandalism and theft
Download the Winter Break Checklist to assist your chapter in preparing for the coming break period.

In many cases, the extent of the damage was exacerbated resulting from little to no oversight of the facility over the extended winter break. In one case, a facility was not inspected regularly during the break period. A passerby noticed water pouring out the front door from a leak on the second floor. Damage totaled more than $300,000 and would likely have been significantly less had the problem been identified earlier. In another case, the heat was turned off in a chapter house located in a part of the country where the weather does not typically dip below the freezing mark. Unfortunately for this chapter, the weather became unusually cold, leading to frozen pipes and water damage. There was no insurance coverage for this claim, as the owners failed to maintain heat in the building.

This list of precautions described in the checklist is not intended only for chapters in the Northern and colder climates. Even in states where freeze is not a concern, there still remains exposure to other perils such as vandalism, fire, and plumbing related water damage that require a facility to be properly prepared for winter break and daily oversight of the facility.

And don’t forget, while we hope that your properties will remain safe and sound during the break period, if your property does suffer damage, we have partnered with ServiceMaster Recovery Management (SRM) to provide emergency repairs and water remediation work immediately following a loss resulting in damage to your facility. The toll-free number for SRM is 1-800-776-6710. Upon receipt of this telephone call, SRM will dispatch a local crew to complete the necessary emergency remediation work. The SRM contact is:

Jeanetta Favour
National Account Manager
ServiceMaster Catastrophe
Cell: (816) 918-5501

Dispatch Center: (888)-927-4877

Holmes Murphy offers this educational information to provoke thought and discussion and it should not be viewed as a mandate or requirement.

We view part of our role as an insurance and risk management professional to anticipate your needs and educate you in an effort to complement the organization’s loss prevention and control efforts, not replace the decision making autonomy of our client organizations. We hope you find this educational piece to be of value and stand ready to discuss it further with you or any of your constituents.

We appreciate your assistance in reducing possible loss to chapter property during the school break period. By being proactive and addressing the need to prepare the chapter facility for colder winter months, insurance claims and other unnecessary expense can be avoided. If you have any questions or need additional assistance regarding risk prevention and education resources or materials, please contact Bobbi Larsen, Education Consultant at 1-800-736-4327 ext. 4178 or by email at Thank you for your assistance and consideration.

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