| Phi Kappa Theta - Reporting NEW Members
Instructions:
Correct Processing of Associate Members
2007-2008 Academic Year
1. The following must be submitted to the Executive Offices when reporting new Associate Members.
• New Associate Member Roster
• Associate Member Card for each Associate Member
• $75.00 fee per Associate Member
• Insurance fee for each Associate Member (if after September 15th)
Date of Association and anticipated date of Initiation
If any of these items are missing, processing of Associate Members will be delayed until all appropriate paperwork & fees are received. Associate Member Pins & Journeys will not be shipped to the Chapter.
2. A $10.00 fine per Associate Member is assessed for late reporting, payment, or paperwork. (Late means “More than 10 days after the Association Ceremony”)
3. Collect the Associate Member fee of $75.00 from each Associate Member. Send in each individual’s check to the Executive Offices. The only exception to this is when an Associate Member pays in cash. For cash payments, deposit the money into the chapter account and write a check making sure to put the individual’s name in the memo section of the check.
4. Collect Insurance for all Associate Members. This procedure varies, as some Chapters collect insurance from the AMs and some Chapters pay the AM insurance from Chapter Funds. In addition, the insurance rate is different from Chapter to Chapter.
What you need to know: The insurance fees for Associates reported before September 15th will be invoiced with the insurance fees for initiates. The insurance fees for Associates reported after September 15th must be paid with the associate member fee (within 10 days of the ceremony).
5. Each Associate Member must completely fill out an Associate Member card, front and back. It must be signed. You must use the current AM card—it has “Rev 9/01” in the lower right-hand corner. Older cards do not have all the required information, so no out-dated cards are accepted. E-mail: executiveoffices@phikaps.org to request more cards.
If you have any questions, please contact the Executive Offices at:
Phi Kappa Theta Fraternity
9640 N. Augusta Drive, Suite 420
Carmel, IN 46032
1.317.872.9934
executiveoffices (at) phikaps.org
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