FROM Stephan Oechsle, DIRECTOR OF FRATERNAL OPERATIONS
Greetings Brothers,
As we enter October, many of you have brought in Associate Member Classes, are approaching Homecoming, and are likely starting Midterms. Please take a few minutes to look through this update and follow up on a few items.
Also, be aware that we’re going to be sharing specific information about where we are in relation to reporting and bill payments on a chapter-by-chapter basis so everyone can have some additional visibility on what is happening within the fraternity.
In this Update:
Management Topics
Reminders
Stories of Interest
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Management Topics
Associate Member Pins and Badges
In fall 2021 Chapters were provided with a stock of AM Pins & Badges some chapters have reported to us that they no longer have a stock on hand. This may either be because of missed reporting of new members or a missed mailing. In either event your chapter should be starting each semester with a stock of both that is slightly larger than your chapter’s traditional largest new member class. The amount you use is then to be replaced when your next class gets initiated and reported to Headquarters. If you didn’t start this semester with extras as outlined above or have any brothers that never received their Badge and Membership Certificate please send an email to Madison McGrath our Administrator that outlines your needs. Please include the number of AM Pins and Brother Badges you need to return to having a stock. For Example: if your Large Class during the school year is usually around 15 and 5 previously initiated brothers are missing their badges you would ask for 20 AM Pins and 25 Badges. This would leave you with a stock of 20 of each going into next semester. If there are brothers who never received their initiation certificate, please also include a list of names so we can produce those as well.
We also ask that you please store the stockpile in a safe place, and that you ensure their location is shared when officerschange over, with your ritual equipment would be a logical place.
Insurance Payment
As you know Insurance Payments are coming due soon. If your chapter is one that needs to split your insurance between the Fall and Spring payment dates, please email Cody Blevins our Account Manager with that request as soon as possible. In that email, please include which Chapter you are asking for the billing to be split and include your name and position so he can verify.
Reporting
The following chapters have not yet reported a new member class for this semester. Reports submitted more than a week after the association date are at risk of incurring a per person fine. No fine will be issued for any classes reported late for the next week so please get those caught up. (If you aren’t taking a new member class this semester you need to report that through Asana too.)
Roster Updates are also past due if not yet completed and should be attended to ASAP.
Chapters Who Have not yet Reported New Members: Trine, RPI, Penn State, UMass-Dartmouth, MIT, Seton Hall, Nebraska, Syracuse, Iowa State, Washington State, Hofstra, Wisconsin, NIU, Mizzou, San Diego, St. Francis, Bridgewater, Colorado State, Louisiana-Lafayette, Kansas State, Detroit-Mercy, UTRGV
Finances
Chapters who currently have past due payments From Fall Semester: Syracuse, Seton Hall, St. Francis, NIU, Mizzou, Louisiana-Lafyette, Kansas State, Hofstra – If you need help accessing billing or have questions please contact Stephan.
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Reminders
Risk Management Training
If you have not yet completed the Risk Management Modules this should be on the Agenda at your next chapter meeting.
Elections
Its not to early to start encouraging bothers to consider running for executive positions as many of you have elections coming up in November/December
Officer’s Academy
Officer’s Academy will be held the 1st weekend in January in Washington, DC. Please put this on the calendar and share with prospective incoming officers. A schedule and registration information will be available as we get closer.
Achieve
Officers currently serving should highly consider downloading and starting to complete the documentation for Achieve Part 2 (Spring Tasks in Asana – Due June 1) You’ll be setting your spring officers up to fail on this task if you haven’t started this for them. Just 5 minutes a week at exec meetings can help your chapter get recognized for all the great work you’re doing instead of long hours in April and May for someone else.
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Stories/Announcements
Coaching Forward: How Fraternity Mentorship Shaped Ty Hoover's Career
https://www.phikaps.org/news/2023/9/20/brotherhood-through-coaching